Delimited splitting, on the other hand, takes place when Excel sees certain characters. This numeric position is the starting position of the middle name. The first name starts with the seventh character from the left (W) and ends at the twelfth character (the second space). Use the SEARCH function to find the value for the start_num: Search for the numeric position of the first space in A2, starting from the left. The first name starts at the fifth character from the left (R) and ends at the ninth character (the second space). The Power Query editor opens. #2 go to DATA tab, click Text to Columns command under Data Tools group. This type of combined data often results when you open or import files created in another application. From the Data ribbon, select “ Text to Columns ” (in the Data Tools group). Search for the numeric position of the first space in A2, starting from the first character from the left. Instead, create a new column next to the column that has the cell you want to split and then split the cell. You can use the LEFT, MID, RIGHT, SEARCH, and LEN text functions to manipulate strings of text in your data. index (6 + 1 = 7), Search for the second space in A2, starting from the seventh position (J), found in step 2. This formula involves nesting SEARCH to find the first, second, and third instances of space in the eighth, eleventh, and fourteenth positions. Great right? Split a column of data in Microsoft Excel with the Convert Text to Columns wizard. The Formula for the above is: If you just need an Excel Split function and you can introduce the following UDF Function (copy to VBA Module): It uses the VBA Split function which is available in VBA only. The result is the character number at which you want to start searching for the second instance of space. The result is the number of characters MID extracts from the text string starting at the tenth position found in step 4. This numeric position is the starting position of the middle name. (5), Add 1 to get the position of the character after the first space (S). The result is the number of characters to be extracted from the right of the full name. Note: In the graphics in the following examples, the highlight in the full name shows the character that the matching SEARCH formula is looking for. (12), Take the character number of the second space found in step 5 and subtract the character number of the first space found in step 6. The result is the starting position of the first name. Add 1 to get the character after the first space (J). The result is the number of characters you want LEFT to extract. #3 select the Delimited radio option in the first Convert Text to Columns Wizard dialog box, and click Next button. (6). Read on to learn more. The middle name starts at the sixth character position (S), and ends at the eighth position (the second space). This example uses a two-part first name, Mary Kay. The middle name starts at the tenth position (D), and ends at the twelfth position (the third space). Using Excel text functions to split a cell in Excel works as well as the Text-To-Column solution, but it also lets you fill the entire column beneath those results using the same functions. We can use the basic formula to split text and numbers from a cell in accordance with the LEFT or RIGHT function as per the requirements. The formula extracts seventeen characters from the right. This formula involves nesting SEARCH to find the positions of the spaces. In this example, the first name is at the beginning of the string and the suffix is at the end, so you can use formulas similar to Example 2: Use the LEFT function to extract the first name, the MID function to extract the last name, and the RIGHT function to extract the suffix. The first name starts with the first character from the left (P) and ends at the sixth character (the first space). The result is the number of characters MID extracts from the text string, starting at the sixth position, found in step 2. Now just drag the formula across the rows – and you are done! The formula extracts five characters in A2, starting from the right of the full name. The formula extracts two characters from the right. Some names in your list may contain a middle name, in which case, the last name begins after the second instance of a space. The last name starts eight characters from the right. This will open the Convert Text to Columns wizard. Usually, however, you are fine with hitting Finish: If you have proceeded according to the steps above you should have a neatly formatted spreadsheet like the one below. Now, let’s split the names in the images below into first and last names: Check column (A2: A10) and select all the … The result is the character number at which you want to start searching for the third space. Fixed Width means that each column in the Cell is separated by a Fixed Width of Whitespace Characters. The formula extracts three characters, starting from the seventh character. Add 1 to get the character after the first space (A). A space separates each name component. (with Examples) You can download this Text to Columns Excel Template here – … This is a demonstration on how to split a column in an Excel spreadsheet which makes setting up your data entry for a CRM a lot easier. The split will appear above the selected row. Search for the numeric position of the third space in A2, starting from the left. Next click Next to proceed. (6), Count the total length of the text string to be extracted, and then subtract the number of characters from the left up to the first space, found in step 1. The formula extracts nine characters, starting from the left. (11 + 1 = 12), Search for the numeric position of the character after the second space (D). This formula involves nesting SEARCH to find the first and second instances of space in the sixth and twelfth positions from the left. Make sure this option is selected. 3. (16 - 12 = 4). For example, if we select cell A5, the split will look like this: Splitting the screen vertically is just as easy. The last name starts five characters from the right (B) and ends at the first character from the right (o). And the Convert Text to Columns Wizard dialog box will open. The formula extracts six characters from the left. (15 - 6 = 9). This formula involves nesting SEARCH functions to find the second instance of a space. (9 - 5 = 4). The first space marks the end of the first name and the beginning of the last name. The formula extracts two characters from the middle, starting from the tenth position. (5 + 1 = 6), Search for the second instance of space in A2, starting from the sixth position (S) found in step 4. ), Tabs (\t), Spaces (\s). (9 + 1 = 10), Search for the numeric position of the character after the second space (D). This character number is the ending position of the middle name. Search for the numeric position of the first space in A2, starting from the left. The easiest method is to follow these steps: 1. The first name starts with the first character from the left and ends at the ninth character (the second space). The last name starts with the ninth character from the right (v) and ends at the first character from the right (n). It extracts any text that matches a certain pattern. Subtract 2 to get the numeric position of the ending character of the last name (n). The first name starts with the first character in the string (J) and ends at the fifth character (the space). The above works for simple splits on delimiters such as Commas, Semicolons, Tabs etc. The formula you see on the left will be displayed for reference, while Excel will automatically convert the formula on the right into the appropriate result. We want to split this column into three where the new columns will be the First & Last name, Age, and Country. To separate the contents of one Excel cell into separate columns, you can use the ‘Convert Text to Columns Wizard’. The formula extracts five characters in A2, starting from the right. Power Query will analyze your data and detect a lot of semicolons. The last name starts seventeen characters from the right (B) and ends with first character from the right (s). The formula extracts six characters, starting from the seventh position. Count the total length of the text string in A2, and then subtract the number of characters from the left up to the second instance of space found in step 3. (10), Search for the numeric position of the third space in A2, starting from the left. A space separates each name component. In the Power Query tools, choose From Table. If there were multiple commas at random places in text, above formula would be useless. (5), Add 1 to get the character after the first space (K). Another way of how to Split Cells in Excel is using the LEFT, RIGHT and LEN functions. Use the SEARCH function to find the value for num_chars: Search for the numeric position of the space in A2, starting from the left. (9), Add 1 to get the position of the character after the second space (D). Hold the SHIFT key and click the last cell on the range Alternatively, right-click and drag your mouse to highlight the cells This example uses a hyphenated last name. Here I am giving the simple procedure to Split columns in excel into multiple columns. Select the cells you want to separate, and click Kutools > Merge & Split > Split Cells. The first method is the formula =SPLIT(): 1st method. The result is the number of characters to be extracted from the right of the full name. Let us say the Words in our String can have 1 or more Spaces in between. See the following screenshots for an example: Split the content from one cell into two or more cells For addresses, you might want to split one column into four columns: street, city, state and ZIP code. If you are not familiar with Regular Expressions read the VBA Regex Tutorial. Split columns with SPLIT() Create at least two columns next to the column with the data you want to split. The formula extracts six characters in A2, starting from the right. Text to Columns need additional information on the delimiter and format of your columns. (4 + 1 = 5), Search for the numeric position of the second space in A2, starting from the fifth character, found in steps 3 and 4. My posts are written with one thing in mind: teaching analysts how to do things properly. When you’re splitting text to columns, Excel needs to know where to make the splits. (9). Next Select Text to Columns and proceed according to the instructions. (5 + 1 = 6), Search for the second instance of space in A2, starting from the sixth position (K) found in step 2. Use the Search function to find the value for num_chars: Search for the numeric position of the first space in A2, starting from the left. The split function uses a comma delimiter, so that each section of the text becomes an element of the array. (5 + 1 = 6), Search for the second space in A2, starting from the sixth position (A), found in step 2. The result is the character number at which you want to start searching for the second space. (8 + 1 = 9). The key to distributing name components with text functions is the position of each character within a text string. Say that this was a onetime conversion. (12), Take the character number of the third space, found in step 6, and subtract the character number of “D”, found in step 7. Make three new columns titled as Last name, Age, and Country. (11 + 1 = 12), Search for the third space in A2, starting at the twelfth position found in step 6. (12 - 6 = 6). Next Select Text to Columns and proceed according to the instructions. Here's an example of how to extract two middle initials. Step 1 - Select the Column (or top-most Cell of the Column) where you want to split the worksheet by clicking on its Column letter. This formula involves nesting SEARCH to find the first, second, and third instances of space in the fifth, ninth, and twelfth positions. (7), Search for the numeric position of the second space in A2, starting from the seventh character found in step 4. 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