(14), Count the total length of the text string in A2, and then subtract the number of characters from the left up to the third space found in step 5. This character number is the starting position at which you want to start searching for the third space. The result is the character number at which you want to start searching for the second space. The result is the number of characters MID extracts from the text string starting at the seventh position found in step 2. (9), Add 1 to get the position of the character after the second space (D). (6 + 1 = 7), Search for the second space in A2, starting from the seventh position (W) found in step 4. The result is the ending position of the first name. The last name starts six characters from the right (K) and ends at the first character from the right (n). Let us say the Words in our String can have 1 or more Spaces in between. The IF() function uses the following form: (9), Count the total length of the text string in A2, and then subtract the number of characters from the left up to the second space, found in step 3. We can spit a cell with different parameters such as Space, Blank, Commas or any other criteria which breaks a cell into 2 or more cells. Assuming your columns are separated with a specific Delimiter you need to provide this delimiter in the Wizard. Here I am giving the simple procedure to Split columns in excel into multiple columns. Therefore, the formula extracts five characters from the left of the full name. Read on to learn more. '=MID(A2,SEARCH(" ",A2,1)+1,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-SEARCH(" ",A2,1)), =MID(A2,SEARCH(" ",A2,1)+1,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-SEARCH(" ",A2,1)), '=RIGHT(A2,LEN(A2)-SEARCH(" ",A2,SEARCH(" ",A2,1)+1)), =RIGHT(A2,LEN(A2)-SEARCH(" ",A2,SEARCH(" ",A2,1)+1)). In this case we select Delimited. The first name starts with the first character from the left and ends at the ninth character (the second space). You can use the LEFT, MID, RIGHT, SEARCH, and LEN text functions to manipulate strings of text in your data. The result is the number of characters MID extracts from the text string starting at the seventh position, found in step 2. With fixed-width splitting, Excel splits the text at specific character counts. Take the character number of the third space found in step 7 and subtract the character number of the first space found in step 6. (12 - 6 = 6). Use the SEARCH function to find the value for start_num: Search for the numeric position of the first space in A2, starting from the first character from the left. The Formula for the above is: If you just need an Excel Split function and you can introduce the following UDF Function (copy to VBA Module): It uses the VBA Split function which is available in VBA only. (23 - 6 = 17). (8 + 1 = 9), Add 1 to get the position of the character after the first space (B). The formula extracts six characters, starting from the seventh position. Excel / VBA / C# enthusiast and hobbist. This formula involves nesting SEARCH to find the first, second, and third instances of space in the fifth, ninth, and twelfth positions. Use the SEARCH function to find the value for the start_num: Search for the numeric position of the first space in A2, starting from the left. We want to split this column into three where the new columns will be the First & Last name, Age, and Country. This character number is the ending position of the last name. (6 + 1 = 7), Add 1 to get the numeric position of the character after the first space (J). The above works for simple splits on delimiters such as Commas, Semicolons, Tabs etc. It extracts four characters, starting from the fifth position. (6), Take the character number of the second space, found in step 5, and then subtract the character number of “A”, found in steps 6 and 7. Hint    Before you paste the data into the worksheet, set the column widths of columns A and B to 250. The result is the character number at which you want to start searching for the second space. Instead, create a new column next to the column that has the cell you want to split and then split the cell. (6 + 1 = 7), Add 1 to get the position of the character after the first space (W). The middle name starts four characters from the right (B), and ends at the first character from the right (h). This numeric position is the starting position of the middle name. '=MID(A2,SEARCH(" ",A2,1)+1,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-(SEARCH(" ",A2,1)+1)), =MID(A2,SEARCH(" ",A2,1)+1,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-(SEARCH(" ",A2,1)+1)). (6 + 1 = 7), Search for the second space in A2, starting from the seventh position (J), found in step 2. The whole procedure is given below. The first name starts with the first character from the left (J) and ends at the eighth character (the first space). This type of combined data often results when you open or import files created in another application. Count the total length of the text string in A2, and then subtract the number of characters from the left up to the first space, found in step 1. The middle name starts at the ninth position (B), and ends at the fourteenth position (the third space). Unfortunately, you can’t do this in Excel. (5 + 1 = 6), Search for the second space in A2, starting from the sixth position (A), found in step 2. '=MID(A2,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)+1,SEARCH(" ",A2,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)+1)-SEARCH(" ",A2,SEARCH(" ",A2,1)+1)), =MID(A2,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)+1,SEARCH(" ",A2,SEARCH(" ",A2,SEARCH(" ",A2,1)+1)+1)-SEARCH(" ",A2,SEARCH(" ",A2,1)+1)), '=MID(A2,SEARCH(" ", A2,1)+1,(SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-2)-SEARCH(" ",A2,1)), =MID(A2,SEARCH(" ", A2,1)+1,(SEARCH(" ",A2,SEARCH(" ",A2,1)+1)-2)-SEARCH(" ",A2,1)). (14), Search for the numeric position of the first space in A2. The last name starts at the first character from the left (B) and ends at sixth character (the first space). Select the column list you want to split by delimiter, and click Data > Text to Columns. The easiest way on how to split Cells in Excel or split Columns in Excel, is to select the column you want to split. The first name starts at the first character from the left and ends at the sixth position (the first space). The result is the character number at which you want to start searching for the space. Next go to the Data ribbon and hover to the Data Tools group. Use the SEARCH function to find the value for num_chars: Search for the numeric position of the space in A2, starting from the left. (8). Power Query will analyze your data and detect a lot of semicolons. Note: In the graphics in the following examples, the highlight in the full name shows the character that the matching SEARCH formula is looking for. Copy the cells in the table and paste into an Excel worksheet at cell A1. (5 + 1 = 6), Add 1 to get the position of the character after the first space (A). The formula you see on the left will be displayed for reference, while Excel will automatically convert the formula on the right into the appropriate result. The last name starts eight characters from the right. The formula returns five characters in cell A2, starting from the left. However, for Non-Standard patterns such as Capital letters, specific word you might need to revert to more elaborate solutions such using VBA String functions or the VBA Regex. The formula extracts five characters in A2, starting from the right of the full name. Use nested SEARCH and the LEN functions to find the value for start_num: Search for the second instance of space in A2 starting from the seventh position (W) found in step 2. A Delimiter can be just as well any Sequence of Characters. Split columns with SPLIT() Create at least two columns next to the column with the data you want to split. (12), Take the character number of the second space found in step 5 and subtract the character number of the first space found in step 6. The result is the starting position of the suffix. Next click Next to proceed. This formula involves nesting SEARCH to find the first and second instances of space in the sixth and twelfth positions from the left. (11), Add 1 to get the character after the second space (D). #4 only check the Comma Check box under … (11 - 1 = 10), Search for the numeric position of the first space. (9 - 5 = 4). You can also split the contents of a cell into multiple adjacent cells. The result is the character number at which you want to start searching for the third space. Search for the second space in A2, starting from the fifth position (R), found in step 2. Search for the numeric position of the third space in A2, starting from the left. (20 - 12 = 8). This formula involves nesting SEARCH to find the first, second, and third instances of space. (5 + 1 = 6), Search for the second space in A2, starting from the sixth position (K) found in step 2. Add 1 to get the position of the character after the second space (G). Unsplitting and unfreezing. (9), Add 1 to get the character after the second space (D). We can use the basic formula to split text and numbers from a cell in accordance with the LEFT or RIGHT function as per the requirements. (4), Add 1 to get the position of the character after the first space (R). On the Home tab in Power Query, select Split Column, by Delimiter. This formula involves nesting SEARCH to find the first, second, and third instances of space in the eighth, eleventh, and fourteenth positions. This numeric position is the starting position of the middle name. If there were multiple commas at random places in text, above formula would be useless. The result is the number of characters to be extracted from the right of the full name. The formula extracts two characters from the right. Next Select Text to Columns and proceed according to the instructions. The result is the starting position of the middle name. (5), Add 1 to find the numeric position of the character after the first space (A), also found in steps 3 and 4. The result is the number of characters to be extracted from the right of the full name. The result is the starting position of the middle name. An example of a Delimiter is the Comma in the following Text String Columns1,Column2 which separates the String Column1 from Column2. The formula nests SEARCH to find the positions of the spaces. This formula involves nesting SEARCH to find the second instance of space from the left. The result is the starting position of the first name. The result is the number of characters MID extracts from the text string starting at the tenth position found in step 4. Add 1 to get the character after the first space (A). The formula extracts nine characters, starting from the left. (11), Add 1 to get the position of the character after the second space (G). (16 - 6 = 10), Split text into different columns with the Convert Text to Columns Wizard, Split text into different columns with functions, Example 2: Eric S. Kurjan: Extract first and last names, plus middle initial. (10), Search for the numeric position of the third space in A2, starting from the left. The last name starts at the sixth character from the left (A) and ends at the eleventh character (the second space). Fixed Width means that each column in the Cell is separated by a Fixed Width of Whitespace Characters. Step 1 - Select the Column (or top-most Cell of the Column) where you want to split the worksheet by clicking on its Column letter. Make sure this option is selected. The result is the number of characters to be extracted from the right of the full name. When finished proceed with Next. Choose the cells you want to separate under the Data option on top and then click on to Text to Columns. This requires that the cells you’re splitting the original one into are right beside it. Another way of how to Split Cells in Excel is using the LEFT, RIGHT and LEN functions. The formula extracts three characters, starting from the twelfth position. The first name starts at the first character from the left (G) and ends at the fifth character (the first space). Add 1 to get the character after the first space (J). Say that this was a onetime conversion. The Function will be available as an Excel Function: The result is the ending position of the suffix. Suppose cells in a column of your excel sheet have a first name, last name, and date in a single cell separated with comma or tab or semicolon or etc. Now splitting this on the second capital letter using the FIND, LEFT, RIGHT and LEN functions will be a nightmare. The formula extracts the first eight characters in A2, starting from the left. We want to split them on the second capital letter: The result is the number of characters to be extracted from the right of the full name. This example uses a hyphenated last name. A space separates each name component. This formula involves nesting SEARCH to find the first, second, and third instances of space. The formula extracts two characters from the middle, starting from the tenth position. In this example, the last name comes before the first, and the middle name appears at the end. Fortunately Excel supports Regular Expressions, which allow you to Define Patterns on which your Cells are to be Split. (15 - 12 = 3). The formula extracts five characters, starting from the ninth position. (12), Count the total length of the text string in A2, and then subtract the number of characters from the left up to the second space found in step 3. (11). The result is the ending position of the middle name. Because the first name occurs at the middle of the full name, you need to use the MID function to extract the first name. Most of the time, you will probably need to split cells in Excel without having to use any advanced feature. (16 - 12 = 4). This character number is the ending position of the middle name. Split a column of data in Microsoft Excel with the Convert Text to Columns wizard. The result is the character number at which you want to start searching for the second space. Count the total length of the text string in A2, and then subtract the number of characters from the left up to the second instance of space found in step 3. The last name starts five characters from the right. (10 - 7 = 3). This example separates two components: first name and last name. So it might split the text at the 5th, 15th, and 27th characters. The result is the ending position of the middle name. (5), Take the character number of the second space, found in step 5, and then subtract the character number of “R”, found in steps 6 and 7. Look at the Data preview to make sure your columns will be separated correctly. The key to distributing name components with text functions is the position of each character within a text string. The result is the number of characters LEFT extracts from the left. Add 1 to get the character after the first space (J). The last step is to format your columns if needed. The split function uses a comma delimiter, so that each section of the text becomes an element of the array. The result is the starting position of the last name. Use nested SEARCH and the LEN functions to find the value for num_chars: Search for the numeric position of the first space in A2, starting from the left. For example, a single column might contain first names and last names, and you want to have two columns, one for first names and one for last names. The typical case is when you have a set of cells that have info in them that should be broken up by a comma, semicolon, tab, or other character.Say you have this simple set of data:Here we have a single cell that has 3 items in them separated by a comma.In Excel, there is a tool we’re going to use called Text to Columns. (7), Search for the numeric position of the second space in A2, starting from the seventh character found in step 4. (11 + 1 = 12), Search for the numeric position of the character after the second space (D). Instead, we'll use two IF() functions, one for debit and one for credit. Make three new columns titled as Last name, Age, and Country. The last name starts seventeen characters from the right (B) and ends with first character from the right (s). #2 go to DATA tab, click Text to Columns command under Data Tools group. The result is the beginning position of the first name. To split the screen horizontally, select a cell from column A in any row (Except for the A1 cell). (HTA example using VBS), Web Scraping Tools for Beginners and the Advanced, This specifies a non-whitespace character, This specifies at least 1 non-whitespace character. (8 – 5 = 3). In this example, the full name is preceded by a prefix, and you use formulas similar to Example 2: the MID function to extract the first name, the RIGHT function to extract the last name. Suppose column A contains "Last Name, First Name". The first space marks the end of the first name and the beginning of the last name. This will open the Convert Text to Columns wizard. This is a demonstration on how to split a column in an Excel spreadsheet which makes setting up your data entry for a CRM a lot easier. (10), Take the character number of the third space, found in step 6, and subtract the character number of “D”, found in step 7. Using Excel text functions to split a cell in Excel works as well as the Text-To-Column solution, but it also lets you fill the entire column beneath those results using the same functions. With our Ultimate Suite installed in your Excel, a column of names in various formats can be split in 2 easy steps: Select any cell containing a name you want to separate and click the Split Names icon on the Ablebits Data tab > Text group. ), Tabs (\t), Spaces (\s). The result is the starting position of the first name. Search for the second space in A2, starting from the ninth position (B) found in step 4. The formula extracts four characters, starting from the left. (15), Count the total length of the text string in A2, and then subtract the number of characters from the left up to the third space, found in step 5. Let’s see it in action: Let us take a common example where we have 1 Column of Cells that have 2 merged Columns inside. (6), Add 1 to get the position of the character after the first space (W). The result is the beginning position of the middle name. The above works for simple splits on delimiters such as Commas, Semicolons, Tabs etc. #1 select the range of cells B1:B5 that you want to split text values into different columns. You can do so, click on the header (A, B, C, etc.). The result is the number of characters MID extracts from the text string starting at the sixth position found in step 2. The result is the character number at which you want to start searching for the second space. Great right? The formula extracts eight characters from the right. The result is the number of characters to be extracted from the right of the full name. The last option to split a cell in Excel is using the Flash Fill feature. This formula involves nesting SEARCH to find the positions of the spaces. The formula extracts three characters, starting from the sixth position. The code then iterates through each element in the array and populates each cell with the element. The comma marks the end of the last name, and a space separates each name component. (9). Use the LEN and SEARCH functions to find the value for num_chars: Count the total length of the text string in A2, and then subtract the number of characters from the left up to the first space, found in step 1. Search for the numeric position of the first space in A2, starting from the first character from the left. The formula extracts four characters, starting from the right. Use the Convert Text to Columns Wizard in Excel 2007 when you need to split combined data into separate columns, such as a first name and last name; or city, state, and zip code. (5). Next go to the Data ribbon and hover to the Data Tools group. 4. You can't use it to split values based on a conditional value in a second column. (5 + 1 = 6), Search for the second instance of space in A2, starting from the sixth position (K) found in step 2. 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