They integrate objectives of the organisation with objectives of the departments and harmonise departmental goals with organisational goals. Coordination between functional departments; production finance, personnel and marketing ensures optimum utilisation of physical, financial and human resources. Unless the manager bears in mind how various groups are to function together, the organization structure will not be a successful one. Different Types of Check Crossing, Automated Teller Machine (ATM) - The Advantages of ATM Machine, E-Banking - Online Banking - Main Advantages of E-Banking, Principles of Good Lending Every Banker Follows - Loans, Different Forms of Advances by Commercial Banks - Loan Types, Duties and Responsibilities of Computer Operator in Bank, Nationalisation of Banks in India - Introduction Objectives Demerits, Narasimham Committee Report I 1991 II 1998 - Recommendations, New Economic Reforms of the Banking Sector In India - Brief, Functions of Reserve Bank of India (RBI) - Credit Policy of RBI, Balayam Nail Rubbing Exercise Cures Alopecia, Hair Loss, Bald, What is Credit Card? Coordination helps an organization to sell high quality goods and services at lower prices. Better personnel relations are also helpful in increasing the morale of employees which ultimately leads to job satisfaction. Good Personnel Relations 19. Coordination is essential at every level of management for achieving harmony of individual efforts. Thus the diversity of goals calls for a measure of co-ordination. This paves way to smooth and friction-free industrial relations and eliminates the scope for unnecessary conflict and misunderstanding among the individuals. Differentiation and Integration: The activities of an organization are classified into specialized and different units. Where sub-division and departmentalisation is essential, co­ordination is all the more important. Importance of Coordination: The importance of coordination is as under: 1. A project coordinator will coordinate the schedule, the budget and the issues and risks of the project. A department may be tempted to pursue its own interests and goals at the cost of organizational goals. But the line officers are not ready to extend their co-operation to staff officers. The skills and talents of people engaged in the same type of work are not same. Coordination helps in promoting group effort rather than individual effort for achieving the organisational goals optimally. Conflicting Goals 13. They are able to judge the scope, nature and kind of work they perform. Importance Of Project Coordination 1316 Words6 Pages Task 1 (c) Project coordination refers to the planning, monitoring and control of all aspects of a project and the motivation of all those involved in it, to achieve the project objectives on time and to the specified cost, quality and performance. Also, the Lower Level Managers coordinate the activities of the workers and develop good relations with them. Managers care only for their departments throwing overboard the common interest of the enterprise as a whole. Coordination can be defined as “Synchronization of […] Organisations have diverse work force, thoughts, resources, goals, activities and skills. Such inter-dependence warrants coordination. Coordination makes the organizational members to participate in their work willingly and whole-heartedly for attaining organizational goals. What is Finance? Coordination is, therefore, rightly called the essence of management. Coordination aims to integrate individual goals with organisational goals so that both are satisfied. Co-Ordination is essential at every level of management for achieving harmony of individual efforts. Coordination is not something which can be ordered by a manager. Nothing is more important to the success of a project than effective communication. Coordination also minimizes the wastage of resources in the organization. Irrespective of the degree of focus, the essence of coordination highlights its need which is pervasive in all departments, at all levels, at all points of time. Project managers quickly learn the critical significance of the effective project team and the role of team building activities in facilitating project management performance. Each department tries to perform its function in isolation from others. Coordination is essential at every level of management for achieving harmony of individual efforts. Report a Violation 11. This creates synergetic effect. Coordination also minimizes the wastage of resources in the organization. Essence of Management 20. By welding together different departments and sections into one entity, coordination ensures the stability and growth of an organisation. Coordination Improves Human Relations: 3. This happens when different divisions make different products not dependent on each other. How coordination is achieved by performing the managerial functions is explained below: The planning stage is the ideal time to bring about coordination by properly integrating the various plans through mutual discussion, exchange of ideas etc. People in general are preoccupied with the work of their own departments or units and fail to appreciate the- role of other departments or units. “Coordination is not an option, it is the need/necessity.”. Congruence of Flows 17. This way co-ordination results in economical and effective management. Therefore, co-ordination is necessary to avoid conflicts between line officers and staff officers. Significance # 5. Situation may arise where the goals pursued by the organization may not be similar to the one pursued by an individual within the organization. 2+2=5. This reconciliation is secured by co-ordination. Co-ordination ensures definite achievement of objectives. The manager should use free and open discussion and group decision-making techniques with subordinates in order to achieve the necessary coordination. At the same time there is a need to harmonise individual goals and organisational goals. It encourages the employees to show initiative. Its Features and Advantages, Recurring Deposit Account In Bank - Meaning and Features, What is a Cheque ? Importance # 11. The points of dispute or conflicts among different persons, between line and staff, etc., can be settled by mutual discussions. In both cases, BIM helps coordinate all aspects of the building project and allows the team to collaborate. Coordination Achieves Unity of Individuals: The purpose of management is to achieve harmony of individual effort towards the accomplishment of group goals. Deliberate efforts are required to maintain co-ordination between different departments and units. Thus, there is a diversified activity in a large organisation where these diversified activities will be inefficient in the absence of co­ordination. Coordination welds the various segments and parts of the organization into one entity. Losses in one industry can be compensated by transferring funds from the profit-making industry to the loss-making industry. Coordination results in the following benefits: Jobs which are non-routine in nature need constant flow of information, both vertical and horizontal. Similarly, the Middle Level Managers coordinate the activities of the Lower Level Managers and develop good relations with them. It helps each managerial function and each departmental activity contribute to organisational goals. Satisfied employees work towards organisational goals with commitment, dedication and loyalty than unsatisfied employees. Mooney considers coordination as the very essence of organizing. A project coordinator works very closely with a project manager and is aware of the goals of a project. There are many project management skills that can improve your performance, but they take practice and development. What is a Bank ? Individuals or employees give more importance to their own goals than to the department and organisational goals. There is a degree of specialisation, division of labour and large number of individuals. When the organisation structure is created and departments are designed, managers coordinate the activities of these departments to achieve organisational goals. Congruity of Flows or Congruent Flows: Congruity of flows refers to the continuous flow of similar information from one direction to other directions. There will be no conflict or confusion in division of work and everybody will try to improve his own performance. Besides, co-ordination eliminates the duplication of work which leads to economic and efficient management. Coordination is a rational managerial function of pulling together various components of organized activity for achieving predetermined goals. Coordination is the essence of manager-ship. Coordination Creates Favorable Working Environment: 5. ow coordination is achieved by performing the managerial functions. ProjectCoordinator™ is an online collaboration and project management software that provide all the participants to easily communicate and collaborate with each other without leaving their online environment. Meaning Types of Financial Plans, What is Financial Management? If there is lack of coordination in the speed at which the trucks move, there will be huge wastage of time which may even result in loss of orders in extreme situations. When an organization grows in size, communication may become difficult among different domains, and personal contacts among the executives become fewer. What is Corporate Finance? Coordination is essential to determine the manpower requirement in different departments and to assure the proper performance of their functions. It helps to make optimum utilization of resources. Therefore, with the help of coordination an organization can achieve its objectives easily and quickly. That is, if there is good Co-ordination then the combined group achievement will be greater than the total of the individual achievement, i.e. Communication becomes difficult due to complex organization structure. Therefore, co-ordination is necessary to bring unity of action in the organisation. Therefore, they are interdependent with each other. In fact, when a manager group assigns the various activities to subordinates, and when he creates departments, coordination is one thing which is uppermost in his mind. The importance of coordination includes:-, 1. them. Such treatment should be based on mutual cooperation in the solution of common problems. It’s their job to make sure the project is well-organized and that it runs smoothly. Resolution of Conflict: Coordination becomes imperative for resolving various conflicts (individual as well as departmental) and thereby securing unity of action in the pursuit of common goals. Huge Collection of Essays, Research Papers and Articles on Business Management shared by visitors and users like you. Thus, coordination, overall improves the relations in the organization. Each department or division has its own goals to achieve within the stipulated time. Specialisation arises out of the complexities of modern, technology and the diversity of tasks to be performed. This may create problems. The significance of coordination may be understood on the basis of the following factors: Significance # 1. These kinds of conflict arise in organisations because each unit/department is performing activities in isolation from others and barriers between departments are becoming more rigid. Specialists know thoroughly about their respective fields. But they fail to know the job of others and the importance of others’ performances. Sometimes, coordinated efforts have to focus more on planning while at other times, focus has to be more on controlling. This is largely based on management’s ability to integrate the interests and needs of its employees with effective coordination. Co-ordination will help in reconciling conflicting views. Every functional manager tends to focus his undivided attention on activities and objectives of his department. Empire builders intend to get cooperation from others but they would not extend any sort of co-operation to others. Directing also involves with coordination. Coordination facilitates the sum total of output of group to increase by more than the sum total of their individual output. Project Management and its practice have become indispensable to the modern day project manager and they form the basis of much of what is achieved during the project. All these sub functions are performed in such a manner that there are right person on different jobs. Coordination is neither department-specific nor function-specific. It harmonises individuals’ goals with organisational goals and satisfies individual goals through satisfaction of organisational goals. For instance, if the advertising manager is to plan his advertising campaign, it would be helpful if he discusses the plan with the Production Manager, the Sales Manager, the Finance Manager, and so on. Uploader Agreement. An organisation is a dynamic system of flows of inputs and outputs these flows must be harnessed properly in terms of their volume, direction and timing. It enables the executives to see … Directing is concerned with making the human efforts more effective. Interdependence of Activities 5. Interdependence of Activities: When different units of the organisation are dependent on each other for resources or information, there is great need for coordination amongst Managers continuously coordinate their activities to ensure that all individuals and departments use organisational resources and information for successful attainment of organisational goals. Size of the Organization: The need of coordination arises when the organization grows in size. This is quite common in processing industries and assembly industries. It is vital that various subordinates have an opportunity for free and open discussion and for an interchange of ideas so that the details of a particular directive are properly understood. All individuals differ in their habits of work, background, approached to situations and relationships with others. Coordination ensures that facilities remain neither under-utilised nor over-utilised. In this article, we will talk about the importance … Terms of Service 7. 11. In order to obtain coordination while organizing, the manager must look at it both vertically and horizontally. Co-ordination ensures the smooth and continuous flow of information. Privacy Policy 9. The co-ordination process helps in synchronising various efforts. Growth here means increase in number of employees. This may lead to the duplication of efforts instead of their synchronization. It helps to make optimum utilization of resources. Co-ordination ensures unity and synergy in differentiation. Effective human efforts can be achieved through leadership, motivation, communication, etc., finally, controlling is regulation of the activities in accordance with the planning and policy. When standards of performance against which actual performance is to be measured are too high, managers coordinate the various business activities to ensure that high performance standards are achieved. Specialisation leads to concentration on very narrow areas of job activity. It is not only a function but it is the essence of management. Overlapping of work may happen in a team environment. Dynamic Activities 3. The efforts, energies and skills of various persons should be integrated as group efforts to achieve the objectives of organisation. This tendency leads to inter-departmental conflict and destroys unity of the organization. Each department performs different jobs. Meaning - What it Includes? Good communication keeps conflict and confusion from bogging your project down by ensuring key players are aligned on project goals and know exactly what’s expected of them. This kind of coordination makes it vital that project coordinators keep tight schedules. In the absence of coordination, each individual and department will carry out their objectives in a manner that they perceive as the best. Therefore, the employees get job satisfaction, and they are motivated to perform better. Coordination motivates the employees to derive personal contentment and social satisfaction from their work with a steady improvement in their capabilities. Controlling ensures that actual performance is in conformity with planned performance. 7. Introduction, Definition and Features of Bank. This may result in the variation of total objectives of the organization and conflicts between the individuals. There will be higher efficiency when the returns are more and the cost is less. Similarly, conflicts are also between individual objectives and organizational objectives. The process of linking the activities of various departments is accomplished by coordination. Unification of Activities: Coordination reduces diversity among various departments and individual employees. Promoting Efficiency and Economy: Coordination avoids duplication of efforts and thereby promotes economy in labour, time, and equipment. Co-ordination also helps in promoting job satisfaction among employees by giving them personal contentment. Large organisations with large member of people have people working with diverse perspectives. Additionally, learn how coordination is achieved by performing the managerial functions. It is co-ordination what makes possible the synergistic effects. In an enterprise, every department or division depends for its effective working on other departments and divisions. To achieve this certificate, you need to attend all of the following courses, for a total of 7.5 contact days. It is not possible to achieve specialized tasks of various departments without perfect coordination. Efficiency is the relationship between Returns and Cost. This paper focuses on the importance of communication in project management. Time management: One stage of a project often relies on another stage meeting its deadline or maintaining its schedule. It may create a problem. Coordination as essence to management is, thus, intrinsic to management. In such a case, if divergent departments are working in different directions, enterprise goals cannot be achieved. Coordination helps to ensure unity of action in the face of disruptive forces. Project management communication is a skill that is never perfected, can always be improved and is pivotal in being able to initiate and mobilise a project effectively. In the absence of co-ordination, the group efforts may be diversified and fail to achieve the objectives. Such interdependence requires co-ordination among the various functional departments. Coordination Achieves Unity of Individuals: 4. Best Interview Tips, How To Summarize Passage ? In reciprocal interdependence, there is give and take relationship amongst units. It encourages the employees to work as a team and achieve the common objectives of the organization. Coordination helps to bring together the human and material resources of the organization. Thus, coordination leads to higher efficiency. Co-Ordination Achieves High Employees Morale and Job Satisfaction: 6. The efforts, energies and skills of various persons must be integrated to achieve group effort and team work. Therefore, coordination is necessary to integrate the functions of the related departments. Different Types of Banks - What are Various Kinds of Banks ? Securing High Employee Morale: Coordination promotes team spirit among the organizational members. But, the finance department may not approve of such discounts as it means loss of revenue. Project planning plays an essential role in helping guide stakeholders, sponsors, teams, and the project manager through other project phases. Growing Organization 7. Such frequent evaluation of operations helps to synchronize the efforts of the subordinates. Each depart­ment tries to perform its function in isolation from others. The members will willingly and wholeheartedly contribute towards the success of the enterprise. The very essence of giving orders, instructions, coaching and teaching subordinate means to coordinate their activities in such a manner that the overall enterprise objective will be achieved in the most efficient way. Co-ordination helps in bringing unity of action for achieving business goals. Greater the interdependence, greater is the need for coordination. Effective co-ordination is the essence of good management. Definition - Kinds and Types of Cheques, What are Features of Cheques ? Co-Ordination Brings Efficiency and Economy: Essays, Research Papers and Articles on Business Management. Similarly, authority is delegated among the various levels in a graded manner. The need for coordination arises because individuals and departments have different goals. The individuals in the department have their own goals. Coordination recon­ciles the employee’s goals with both departmental and organizational goals. The work units will lose sight of their role in the organization without coordination. Co-Ordination Brings Efficiency and Economy: Through effective coordination, duplication of efforts can be avoided and it is possible to bring about economy in labour, time and equipment. The department members give more importance to their own departmental goals than to the organisation goals. Disclaimer 8. Promoting Group Effort 8. Instead, it is something which the manager attempts to achieve while performing his functions of planning, organizing, staffing, directing and controlling. The quality of management will depend upon the efficiency achieved in co-ordination. All the divisions or departments of the organisation along with each individual have their own goals. Their behaviour is neither always well understood nor completely predictable. To avoid such a conflicting situation, co-ordination is an advantageous function which subordinates the individual interests into common interest and units the activities of the individuals in accomplishing the objectives. Regardless of your role on the team, improving your project management skills can have a direct impact on the team's ability to complete an assignment. In a reciprocal dependence the output of one department becomes the input for another department. In sequential interdependence, performance of one unit depends upon that of another (marketing department depends upon production department to make sales). Content Guidelines 2. They depend on each other for resources and information. Coordination is much more required in this situation for range and quality products at right time. For example, sales department is dependent on production department for the required volume of products, right design and right quality to serve the customers. Aside from that, it lets civil engineers troubleshoot the building before it’s even built and explore different options for project completion. Prohibited Content 3. The efforts of individual are converted into team work by coordination. Whatever be the functions of management, coordination is required. The whole activity of every organisation is classified into two units. The line officers always expect co-operation from staff officers. All managerial functions (planning, organising, staffing, directing and controlling) for all departments have to be coordinated to achieve the overall goals. Thus, manager’s expertness in effectively directing his subordinates will bring about coordination. Account Disable 12. Thus the avoidance or elimination of overlapping leads to efficient utilisation of various resources of an organization. Where the efforts of employees are properly coordinated, their total accomplishment will be far greater than the sum total of individual accomplishment. Conflicts of various forms can adversely affect the functioning of an organization. Copyright 10. This will result in saving of time and energy, thus bringing economy to the business. Management, Functions, Coordination, Importance, Importance of Coordination. If trucks have to be loaded at the assembly station and unloaded at the warehouse, there is need for pooled interdependence. Project coordination is a project management method of assigning a person or a team to ensure that all aspects of the project are are completed in a timely manner, that snags are fixed and problems solved, and the project is finished on time and on budget. Content Filtration 6. Coordination and project management Objectives To coordinate, administer and manage the various project activities to ensure that they are carried out effectively and successfully. The quality of management will depend upon the efficiency achieved in co-ordination. Therefore, for organisational efficiency, it is important to harmonies individual goals and organisational goals through coordination. help in unifying diverse and multiple organisational/departmental activities towards the common goal. Specialists usually think that they only are qualified to evaluate, judge and decide according to their professional criteria. This is necessary to achieve group efforts. Significance # 2. This is known as the synergy effect. According to management experts, coordination is necessary because: The need and importance of coordination can be judged from these points: There exists many conflicts and rivalries between individuals, departments, between a line and staff, etc. Thus, coordination gives proper direction to all the departments of the organization. Coordination gives complete freedom to the employees. Differentiated work units and authority centres must be fused together to achieve synergetic efforts. In an organization, conflicts arise due to relationship, position, role, values, and norms. By doing this, he brings about coordination. Co-ordination facilitates this process. However, all departments and individuals are interdependent and they have to depend on each other for information to perform their activities. Coordination, thus, helps in effectively carrying out non-routine jobs. The increase in the size of organisation has brought a number of complexities. The results of co-ordinated group efforts will be much better than the sum results of different individuals. Project managers should facilitate coordination between all public agencies involved in the project as well as between the public and private sector parties. Co-ordination promotes efficiency and economy in the organisation. As organisations grow in size, the number of people employed by the organisation also increases at times; it may become difficult to integrate their efforts and activities. Coordination gives meaning and purpose to every task and promotes group effort for goal accomplishment. According to Chester Bernard, “the quality of co­ordination is the crucial factor in the survival of organisation.” Smooth working and achievement of organisational goals will depend upon sound co-ordination. In this way, as he performs his managerial function of planning, he is attempting to achieve coordination by seeking cooperation of all the managers who are directly or indirectly concerned with it. Significance # 3. According to Thompson, there are three types of interdependence – pooled, sequential and reciprocal interdependence. In an organisation there may be separate departments of finance, production, marketing or human resources. Non-Routine Jobs 2. There are general goals in relation to an organisation. Coordination is a Key to all Management Functions: Coordination acts as a key to all functions of management. 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